Procurement Flow Chart

Table 2 :: Procurement Quick Reference Guide

The table gives general guidance please check donor specific requirements with grants manager. If more restrictive than IPA the donor specific requirements will apply otherwise apply IPA rules.

In all cases IPA must document

• Reason for procurement
• The procurement method
• The selection of contract type
• Basis for price
• Basis for supplier selection or rejection

Payments must be made against invoice/ contract terms with proof of receipt or confirmation that the service was satisfactorily performed.

Authorized Individual
IPA has a delegation of authority matrix which is updated from time to time. All approvals should be in accordance with the DOA prevailing at the time of the procurement. The current matrix is in Table 3